Posted 9 months ago  

Account Payable Payroll Specialist

Job Description

Since launching a pilot in the 2017 / 18 school year, we have expanded rapidly. We've recently added operations in the Philadelphia area. We have aggressive growth plans backed by experienced venture capital partners, and we are excited about our prospects!

We're a startup which means we are agile, outgoing, quick on our feet, and eternally positive. 

About the Role:

As the Accounts Payable and Payroll Specialist, you will be responsible for preparing payroll for the organization, ensuring pay is processed on time, accurately, and in compliance with government regulations. As the Accounts Payable and Payroll Specialist, you will ensure complete and systematic accounting records of disbursements in the organization by performing complex clerical and bookkeeping tasks and applying accepted procedures in preparing and maintaining accounting records. 

You will:

  • Implement, maintain, and review payroll processing to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
  • Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
  • Prepare and maintain accurate records and reports of payroll transactions.
  • Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
  • Facilitate audits by providing records and documentation to auditors.
  • Identify and recommend updates to payroll processing software, systems, and procedures.
  • Receive and verify expense reports; reconcile expense and other financial reports with account balances and other office records.
  • Receive and verify mileage reports; reconcile mileage reports with account balances and other office records.
  • Proof accounting reports for clerical accuracy.
  • Allocate expenditures to correct accounts according to departmental procedures.
  • Facilitate payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
  • Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed.
  • Assist with accounting records and ledgers by reconciling monthly statements and transactions.
  • Work with vendors to ensure accurate and timely records of bills and payments.
  • Calculate and report sales tax based on paid invoices.
  • Perform other duties as assigned.

You must have:

  • Extensive knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes.
  • Thorough understanding of bookkeeping practices and procedures, with the ability to train others in related practices and procedures.
  • Strong analytical and problem-solving skills.
  • Excellent organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Knowledge of spreadsheets and accounting software.
  • Must be reliable and extremely trustworthy.
  • Ability to maintain confidential and meticulous records.
  • Ability to follow verbal and written instructions.

You must be:

  • High school diploma required; Business or Accounting degree preferred.
  • Three to five years of related experience is required.
  • Proficiency with Microsoft Excel and/or Google Sheets.
  • Experience with Oracle NetSuite preferred.
  • Experience with BambooHR/Trax payroll preferred.

We provide:

  • Competitive salary
  • Health, dental, vision, and life insurance
  • Remote, flexible, and family-friendly environment
  • Significant support structures, on-the-ground training, & coaching from corporate team members

Job Stats

Posted 9 months ago - 140 views - 20 Applied